Country: Senegal
Closing date: 31 Aug 2016
Accountability(key results that will be achieved)
Contributions (cash and in-kind) from private sector donors are promptly and accurately recorded, representing donor intents.
Contributions are tracked with a view to monitoring payment and allocation of funds, monitoring of expenditures of funds, and to ensure reporting deadlines and requirements are met.
The line manager and other PSFR focal points receive relevant information related to contribution recording.
Responsibility(process and functions undertaken to achieve results)
Assist in setting up and updating standard tracking forms on contributions, contract mapping, reporting requirements and other financial data.
Assist in analysing donor earmarking to accurately reflect donor intention for the use of the funds (including references to specific groups of beneficiaries, regional/country/sectoral earmarking, etc.) and donor conditions (such as reporting requirements, funding period, payment, etc.) in the Contribution Detail (CD) report, as well as ensuring adherence to recording/financial procedures and policies and, in this context, obtain and analyse chart fields.
Verify accuracy and completeness of supporting documents related to a particular contribution.
Liaise, as necessary, with Finance, Treasury, DRRM Funding Analysis Unit and relevant PSFR focal points.
Where appropriate, prepare and dispatch thank you letter to the donor.
Where appropriate, issue cash flash.
In both Livelink and hard copy, set up filing system of all donors and maintain regularly to ensure all relevant documentation (i.e. CDs and supporting documents) are available for audit review, and update multiple tables.
Ensure effective and efficient communication with branch offices and/or national associations on income related issues.
Draft routine correspondence as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
Assist the Service with event planning and preparation, and assist with travel and visa arrangements.
Undertake any other income-related and/or admin tasks as required by the Service.
Authority(decisions made in executing responsibilities and to achieve results)
Decide the priority of tasks.
Follow-up with working level counterparts in PSFR network and national associations on details of contributions.
Alert PSFR focal points/network when deadlines are approaching.
Request input from desks at RR Dakar and Nairobi to facilitate accurate income recording.
Required qualification and qualities
- Completion of the Secondary Education with post-secondary certificate/training in Business administration or a related field.
- Excellent knowledge of MS Office Suite (in particular Excel).
- Statistical and mathematical competencies or accounting skills.
- Excellent knowledge of English and French
- Research skills
How to apply:
To apply, send a request letter adressed to the Regional Representative to sendarh@unhcr.org. Attach a UN personal History form (P11)
Please note UNHCR only offers unpaid internships
If admitted to the intersnship the following will be required:
- Medical coverage for the duration of the internship
- Medical Certificate of good health